485th TACTICAL
MISSILE WING ALUMNI ASSOCIATION
SOUTH MONTROSE PA 18843-0339
485th
Tactical Missile Wing Alumni Association
Section 1: The Association shall be known as the 485th Tactical Missile Wing Alumni Association. It has been established for the purpose of keeping alive the memory of the 485th Tactical Missile Wing, whose selfless dedication to duty contributed to the demise of the former Soviet Union and the end of the Cold War. It also provides former members of the 485th Tactical Missile Wing an association of which to belong and to aid in planning and attending future reunions.
Section 2: The membership of this Association shall consist of: (1) any person assigned to the 485th Tactical Missile Wing, Florennes Air Base, Belgium or, (2) any person assigned to any tenant unit, organization, detachment, contractor, or civilian firm located at Florennes Air Base for the purpose of supporting the 485th Tactical Missile Wing in its mission or, (3) the spouse of anyone qualified in items (1) or (2), or (4) any person assigned to any previous unit or any unit activated in the future that shall bear the 485th unit designation.
All members must provide
their dates of service as a matter of record for the Association.
Section 1: Meetings of this Association shall be held in conjunction with all official reunions of the 485th Tactical Missile Wing.
Section 2: Special meetings may be called by the President, or the President shall call meetings at the request of five members of the Association. All members must receive ample notification of any special meetings.
Section 3: Because of the dispersed geographical location of the Association officers, general business between officers may be conducted via telephone, email, or regular mail.
1. Call to Order
2. Roll Call
3. Reading of the Minutes of previous meeting
4. Treasurer’s Report
5. Communications
6. Bills
7. Committee Reports
8. Old Business
9. New Business
10. The Good of the Association
11. Receipts
12. Adjournment
Article III
OFFICERS
Section 1: The Officers of the Association shall consist of President, Vice President, Secretary, Treasurer, and Historian. Additionally, the Association will have an elected Board of Directors consisting of three (3) directors. The Officers shall be responsible for the management of the Association and serve voluntarily and without financial compensation.
Section 2: The President and Vice-President shall be
elected for a four-year term and the Secretary/Treasurer, Historian, and
Directors shall be elected for a six-year term by majority of the members
present. Nominations and elections for
the officers are held at the regular business meeting of the 485th
Tactical Missile Wing Alumni Association.
The new officers will be installed immediately following the election.
Section 3: Duties of Officers
President: Shall
preside at all the meetings of the Association, enforce law and order and
appoint committees, if needed. The
President shall fill any officer vacancies by appointment.
Vice President: Shall take the
place of the President in his/her absence.
Secretary: Shall keep
all minutes of the Association. The
Secretary will also prepare correspondence pertaining to the Association,
mailings regarding future reunions, and maintain the database of former members
of the 485th Tactical Missile Wing
Treasurer: Shall keep an account of the money belonging to the Association. The Treasurer shall keep a ledger recording the financial transactions of all the receipts and disbursements of the Association. On an annual basis, present a financial statement of the transactions of the Association.
Historian: Shall act
as the repository for unit history, memorabilia, and other items pertaining to
the Association.
Directors: Shall be
responsible for providing direction to the
Association
and act on behalf of the Association in matters such as securing a loan.
NOTE: The Secretary and Treasurer positions can be
filled and the duties performed by the same person.
Article IV
RECEIPTS
Section 1: All receipts shall be deposited by the
Treasurer of the 485th Tactical Missile Wing Alumni Association.
Section 2: All receipts shall be recorded in a ledger
and support documents saved until the entry is verified.
Article V
DISBURSEMENTS
Section 1: Funds of this Association shall not be expended for any purpose other than those authorized by the Association. All expenditures must be approved by a majority vote at an Association meeting and duly recorded in the minutes. As an exception, the Treasurer is authorized the expenditure of funds in the routine operation of the Association such as printing, postage, administrative supplies, etc. with the knowledge and consent of the President or Vice-President.
Section 2: All expenditures must be made through an
Association account and recorded, in detail, in the Association journal and
ledger. Supporting documents such as
invoices, cancelled checks, etc. shall be maintained to verify all
disbursements.
Article VI
MISCELLANEOUS
Section 1: The signature of the Treasurer shall be
required for the issue of a check and/or withdrawal from the savings
account. The President or
Vice-President may
also sign a check or make
a withdrawal from the savings account.
Section 2: The Association’s fiscal year shall be
January 1 to December 31 inclusive.
Article VII
AMENDMENTS OR
CHANGES
Amendments or changes can
be made when deemed necessary, but will be brought before the members and voted
upon.
These modified Articles
of Association have been voted on and approved this 15th day of June
2002, and are certified as true and correct.
_______________________________,
Ron Mitchell, President
_______________________________,
Dan Clark, Vice President
_______________________________,
John Rudzianski, Secretary/Treasurer